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ScholarWorks at WMU: Journals

This is a guide to help people understand and use WMU's scholarly repository.

WMU Journals in ScholarWorks

Here are the WMU journals that have been set up in the ScholarWorks journal format:

Sample journals in Digital Commons

Here are a few good examples of journals at other instituions on the Digital Commons platform.

Starting a new journal

To set up online journal in Digital Commons:

  1. Contact ScholarWorks Librarian Maira Bundza to discuss project and get forms
  2. Fill out the Journal Site Set-up Form and send it to
    1. Include title, abbreviation, subject area, type of contents and launch date
    2. Include editors and administrators
    3. Will you be submitting this also for printing?
    4. Will you be using a review process?
    5. Choose design, layout, logo, banner, site colors, navigation, etc.
    6. Will your journal have cover art
  3. Get trained by Digital Commons - contact them at

Other things to consider:

  • Frequency of publication (monthly, quarterly, semi-annual or annual)
  • Editorial board
  • Peer reviewed? - review board
  • Submission process
  • Style - APA, MLA, Chicago or other
  • Copy editing
  • Layout design - simple manuscript form or more refined
  • Online only or option to print whole issue
  • Subscription or open access or a combination – embargo period of 12-36 months
  • ISSN number
    • Can get it before or after publishing first issue
    • Free from the Library of Congress, the U.S. ISSN Center -

Numbering journal and newsletter issues

To alleviate confusion on numbering and labeling issues of a journal or newsletter, here are a few guidelines:

VOLUME - designates a full year of a publication. In academia this usually means an academic year, from September to August or Fall -Winter - Spring - Summer, but can also be a calendar year - January to December. Volumes are very nice indicators on how long a publication has been around. Continuous volume numbering can also string together a series of publications that have changed names over the years, such as departmental newsletters.

ISSUE or NUMBER - within a volume, issues are often numbered. A typical cycle for scholarly journals is quarterly, # 1 - fall, #2 - winter, #3 - spring, #4 - summer. Newsletters may be sporadic and numbering them helps us know if we have all the issues. If there will be only one issue a year, no issue number is necessary.

MONTH or SEASON - each publisher decides the frequency of their publication, and can add a month or season to each issue. If there will be no more than four issues in a year, season designations work well. If there will be more, or they will not be evenly spaced out over the year, then month designations may be more appropriate. It can be confusing if months and seasons are mixed, such as issue #2 Spring and #3 April.

YEAR - each issue needs a designated year, especially if a volume spans two calendar years.

Reference & ScholarWorks Librarian

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Michele Behr
WMU Libraries

Newsletters and magazines

ScholarWorks can ealisty accomodate and archive various newsletters and magazines, that describe the research and creative activities being done around campus. The top link provides a list of such publications in other institutions, the rest are links to some of those at WMU.